About the Role

We are seeking a trustworthy, detail-oriented, and proactive Executive Assistant to support one of our Directors across daily operations, documentation, scheduling, and coordination. The role requires strong organizational skills, excellent follow-up discipline, and hands-on comfort with AI tools, MS365, and advanced Excel. 

The candidate should also be flexible in supporting the Director’s schedule, including occasional late hours or weekend work based on business needs. 

Key Responsibilities

• Manage the Director’s calendar, travel plans, meetings, and day-to-day priorities.
• Prepare structured Minutes of Meetings (MoMs) with clear action items and timelines.
• Ensure timely follow-ups and co-ordination with internal and external stakeholders.
• Create presentations, reports, briefing notes, and documentation using authorized Ai and MS365 tools.
• Handle intermediate to advanced Excel tasks and basic data analysis.
• Manage professional and personal itineraries, bookings, and logistics.
• Coordinate meetings, reviews, communication flow, and documentation updates.
• Maintain the highest levels of confidentiality, discretion, and professionalism.
• Offer flexibility to support occasional extended hours or weekends, aligned to the Director’s schedule.
• Support additional administrative and coordination tasks as needed.
• Ability to use AI tools (ChatGPT, Copilot, Gemini, Notion AI, etc.) for research, drafting, insights, and workflow automation is a strong advantage. 

Requirements

• MBA or equivalent postgraduate qualification in Business Administration, Management, HR, or any related discipline.
• 1 to 4 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
• Strong written and verbal communication skills.
• Hands-on experience with the MS365 Suite (Outlook, Teams, Word, OneDrive, PowerPoint, Excel).
• Good working knowledge of advanced Excel formulas and functions.
• Comfort using AI tools for productivity and content creation.
• Highly organized, proactive, and able to manage multiple priorities effectively.
• Demonstrated integrity, reliability, and ownership of assigned responsibilities.
• Ability to thrive in a fast-paced environment with flexibility when required.

Equal Opportunity Statement

• We value diversity and inclusion. As an equal opportunity employer, we welcome applicants from all backgrounds and walks of life.

Security & Confidentiality Statement

• This role may involve access to sensitive business information. The selected candidate is expected to follow internal information security policies and maintain strict confidentiality when handling proprietary or confidential data.